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Professional Letter Samples
Are you looking for samples of professional letters that you can download and edit for your own use? LoveToKnow has developed six documents that can be used for exactly that purpose.
Six Sample Letters to Download and Edit
1. Letter of Inquiry
Do you need to send a formal request to a company or individual to provide you with information? Click on the image on the left side of the page to download a sample letter of inquiry that you can customize to use for your request.
2. Letter to Cancel a Subscription
Are you trying to cancel a fee-based subscription services and the company requires you to submit your cancellation request in writing? Click the image below to access a document that you can customize with your specific request and account information.
3. Account Cancellation Letter Template
Is it time to stop doing business with a particular supplier? If you want to officially close your account with a company that you have been doing with, it's best to provide written notice of your intent. Doing so clarifies your position with the vendor and helps ensure that employees who may not be aware of the change will not be able to place additional orders with the vendor. Click the image below to download a sample document that you can use as a starting point for your own account cancellation letter.
4. Sample Collections Letter
Do you have a customer who is behind on his or her payments to your company? If so, you may want to send a collections letter. Click the image below to access a collections letter template that you can download and edit. Note that you should make certain that the document complies with the debt collection laws specific to the area where your business is located before you send it to a customer.
5. Sample Employment Offer Letter
Are you ready to extend an offer of employment to fill an open position with your company? Click the image below to access an editable sample employment offer letter. Note that this template is designed for a non-conditional offer in an at-will employment state. Keep in mind that an offer of employment - written or not - is legally binding. Ensure that the final verbiage accurately reflects the position you are offering and any conditions associated with it. Also verify that all of the information in the final document is in compliance with employment law regulations specific to the state where you are doing business.
6. Position Filled Letter Template
If you have gone through a process of screening candidates for job openings, chances are that there are a number of people who made contact with your company who will not receive employment offers. It's a good idea to notify them that the position has been filled so they are not left to wonder if they are still being considered for employment with your company. You can access a customizable position filled letter template by clicking on the image below.
Professional Communication Tips
The quality of the written communication that you send out will directly reflect on your own level of professionalism as well as the image of your company. While the customizable templates provided here can be used as starting points for your professional letters, it's up to you to customize them for your specific situation and audience, as well as to ensure that any document you create is in compliance with all laws and regulations that are applicable to your company.
No matter which of the professional letter samples you choose to use, or if you decide to draft your own from scratch, be sure to check your work before finalizing the document and sending it to the recipient. Verify dates, statistics, names and other information. Make sure that the included information is both correct and complete.
Proofread carefully for typos and grammatical mistakes after customizing the letter. One way to catch these is to read your letter out loud. Before you send a professional letter, it's a good idea to have another person proof it for you. After all, a second set of eyes will often catch little things easily overlooked when you try to review your own work.
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