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Hot Adult Direct Hotadultdirect G Tony1106 Blogspot Hot Adult Direct Is 1 Hot Adult Direct How to Write a Business Letter

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What You Should Write in a Business Letter 

According to Strano, Mohan and McGror, in their book, Communicating!, a business letter has five main parts:

1. the heading

2. the date

3. the opening

4. the body

5. the closing.

1. What to Put in the Heading of a Business Letter

This is your name and address.

You can use your fancy letterhead or just type up your business name and address.

The letterhead address can be positioned anywhere on the top of the page: centred, left side or right side.

However, if you're typing the business address, it should be located in the top right-hand corner.

The date is very important, since it can be useful in determining priorities, for filing and it also can have legal ramifications.

In a typed address letter, the date goes immediately under your address.

In a letterhead letter, the date can go on the left-hand side, or the right-hand side, immediately under the letterhead.

Note that the suburb name is in capitals and that there is NO punctuation in the address.

The method of writing the date shown here is the easiest and least likely to lead to confusion. It looks neat and is clear and concise.

Always write the name of the month; if you are dealing with overseas clients or markets, or even with people who were born overseas, you can run into all sorts of problems if you only use numbers:

11-3-2020 could be 11 March 2020 OR 3 November 2020, depending on where you come from!

This is the:

• Name
• title (if any Manager, Principal etc)
• address of the person to whom you are writing and the greeting or salutation.

This information always goes on the left-hand side of the page, starting one line lower than your business name and address and the date.

This is like the message in your memo and it follows the same rules in that it should be:

• clear
• concise
• courteous.

I know I've said that before (a couple of times) - it bears repeating.

The way you organise the body of your letter will depend on the reason for writing it ... naturally.  

What Should Be Included in a Business Letter

When writing a business letter, you must be sure that no part of your letter will be misunderstood. This is why the language you use should be simple. There are no prizes for using the biggest words in a business letter - especially if your reader is not familiar with the words and has to waste time finding out what you mean.

Worse still - if you are not familiar with the words you've used - you make yourself look a right twit! And that is definitely not good for business.

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